Common Data File Resource Page

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The Common Data File

The Common Data File (CDF) is a yearly form that QSLA uses to learn about your site. It includes details like how many children you serve, what languages are spoken, and what funding you receive. 

The CDF is an annual requirement set by the California Department of Education (CDE) and First 5 California.
Your answers help QSLA plan the right supports and meet state and county requirements. 

Click here to view our CDF tip sheets and step-by-step videos

How often is it collected?

The CDF is collected once each program year.
You may be asked to update it only if something important changes, such as a contact name or funding. 

Who completes it?

The person who runs the site, such as the Site Administrator, Supervisor, or Family Child Care Home Owner, usually fills it out.
Large agencies with many sites can have one staff person complete all the forms. 

What will you need

Before you start, have this ready: 

  • Funding sources 
  • Languages used with children 
  • Number of children served 
  • Race and ethnicity 
  • Home language 
  • Number of dual language learners 
  • Number of children receiving special support services 
How long does it take?

Most sites finish in 10 to 20 minutes once the information is ready. 

Is the CDF available in my language?

The CDF is available in 12 languages.
You can choose your language at the top of the form

Ways To Complete the CDF

 Option A – Hubbe CDF Portal (Login Required) 

Best for: Large agencies or school districts with many sites. 

  • Use the link in your Hubbe email. 
  • Log in and complete the CDF for all your sites in one place. 
  • Your work saves automatically and you can return later. 

Note: The Portal link works best on desktops or laptops.

Option B – QR Code Link (No Login Needed) 

Best for: Small agencies or Family Child Care Homes. 

  • Scan the QR code or click the link for your site. 
  • No login needed. 
  • Works on phones or tablets. 
  • Each site has its own link.

Note: The QR Code is optimized for mobile devices or tablets.

Need Help?

📧 Questions? Send us an email. 

Email us!

 

You can also find:  

Short video and step-by-step guides 

 

 

Tip Sheets  

Guides to resolve common issues sites may encounter when opening or completing the CDF survey. Includes tips for browser use, clearing cache, QR code troubleshooting, and correcting Site Supervisor information.